Using a Board Portal With Remote Voting

Many organizations have discovered that using a portal for boards that has a built-in remote voting feature increases participation from members who aren’t able to travel to the meetings physically. The process is easier to manage and more reliable, and gives members to cast their votes from anywhere. There are a few key factors to be aware of when it comes to casting votes remotely.

The most obvious thing to keep in mind is that email isn’t a secure medium for an uninvolved vote. Personal and business email accounts are low-hanging fruit for cybercriminals to hack and manipulate the results of the vote. This could result in a null vote. This type of manipulation is very difficult to detect, and even more difficult to prove, if you don’t have an extremely secure system like the board portals that many organizations use.

Another issue is that a vote sent in by email does not necessarily convey the true intent of the voter. As a member responds to an email vote, they have the option to pick from a variety boardmanagementsolution.info/best-practices-in-planning-effective-meetings/ of responses that range from an easy yes or no to a lengthy essay explaining their view on the issue. This could confuse other voters and lead to an unintentionally unclear vote.

It is crucial that any business considering voting by email has a clear policy in place. A thorough orientation session regarding the software used by the organization should be made available prior to the start of the session to ensure that each participant is confident in how to use it before any remote votes are conducted.